Posted on: 25-08-15 12:28:28
I need to refer old stats / emails for comparison but due to company retention policies all emails get deleted automatically after 2 years .
I am looking for a tool or an application that can be used to record some info in organized way in order to increase efficiency and refer back things when need to .
Any ideas / suggestions welcome .
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Growing Old Is Mandatory ..Growing UP is Optional
Dear Ashwani,
I created an e-mail address for FH. fullhouse....
I use the compose section to fill in what ever I want to retain as a DRAFT.
In the body of the letter I write my response or the material I want to save or post to CD.
In the Header I use the Title of the subject matter. Once in a way a Name too.
Under the Body of the letter I use dividers in BOLD XXX or Small xxxxx To denote additional Materials.
Some times the Power Fails, or I suddenly shut my computer off. Even then the materials get saved in that Composed area as a DRAFT.
Only thing is I have not created an Index as yet. One of these days the Index will be there to refer back too.
Hope this helps.
FH.
Now I have about 1500 Drafts saved. Some for CDs Some for Personal use and the rest out of curiosity, which I bring it up in a hurry when I want to post it as materials for Spain or for a Hotel booking in South India. I also have a play list for my music.
Quote:
Originally posted by AshwaniG
I need to refer old stats / emails for comparison but due to company retention policies all emails get deleted automatically after 2 years .
I am looking for a tool or an application that can be used to record some info in organized way in order to increase efficiency and refer back things when need to .
Any ideas / suggestions welcome .
Archive your emails after say, 2 months or so. These archived emails are kept in the Outlook data file that you can save (or zip) elsewhere to be retrieved at a later time and as required. Keep these datafiles at a safe place so they don't get deleted automatically. Companies normally provide you with a separate Drive where you can keep your files safely that are automatically backed up by the system in turn.
To Archive, follow these steps:
1. Outlook -> Click on 'File' menu
2. Clean Up tools -> Select 'Archive'
3. Select the folder that you want to archive, specify dates, and the name of the Outlook data file.
4. Depending upon the mailbox size, it may take some time. However, the operation runs in the background and won't hamper your regular tasks, i.e. reading, composing emails.
Hope this helps.
And if I am not wrong you can archive to your local / network drive as well ..
Please view the following links in case they help.
http://help.business.uconn.edu/index.php?pg=kb.page&id=291
http://libanswers.purduecal.edu/a.php?qid=194980
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Fido.
Thank you everyone for valuable suggestions .. Other solution that I am going to try is to copy paste in Excel . Having different tabs with relevant names will make it easier to access the files in future when required .
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Growing Old Is Mandatory ..Growing UP is Optional
